Company Name: First Class Supply (‘the Company’)
Company Contact Details: Stephanie Boulton/Dionne Clark/Lesley Robinson – Directors Tel: 0191 251 5566
Document: Privacy Notice (including for use on the company website)
Topic: Data protection
Date: March 2018
We are committed to protecting your privacy and data. We will use the information that we collect about you in accordance with the general data protection regulations 2018 and the privacy and electronic communications regulations 2003.
The Company is a recruitment business which provides work-finding services to its clients and work-seekers. The Company must process personal data (including sensitive personal data) so that it can provide these services – in doing so, the Company acts as a data controller.
You give us your personal information and work history either online or when completing an application form before a face to face interview. We use your information to get you fully compliant and ready for education supply work. We send your information such as C.V.’s and full compliance information (verification form) to schools in relation to providing you with work finding services with your permission. We will contact you via email, telephone and text message. We do not send your data to any other third parties unless we are legally required to do so, such as submissions to HMRC. We securely store all our data with Access Group Ltd who operate our software database. Access to this data is strictly controlled.
We keep your details on our system to contact you with regards to future work and to enquire about your current situation even if you are working elsewhere. We will do this automatically unless you ask us not to via the ‘my profile’ page on your online account or by emailing firstname.lastname@example.org. We would then only store the data we are legally required to, such as historical payroll information which is currently required to be kept for 5 years.
Please be aware that you have the following data protection rights:
The Company will process your personal data and/or sensitive personal data with the following recipients:
We may obtain data about you from cookies. These are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site. Cookies also enable us to deliver more personalised content.
The Company’s website may contain links to other external websites. Please be aware that the Company is not responsible for the privacy practices of such other sites. When you leave our site we encourage you to read the privacy statements of each and every website that collects personally identifiable information. This privacy statement applies solely to information collected by the Company’s website.
If the Company’s business is sold or integrated with another business your details may be disclosed to our advisers and any prospective purchasers and their advisers and will be passed on to the new owners of the business.
The Company takes every precaution to protect our users information and is proud of our Cyber Essentials accreditation which measures the use of passwords, firewalls and limited access etc.
Only employees who need the information to perform a specific job for example your consultant or payroll department are granted access to your information.
The company uses all reasonable efforts to safeguard your personal information. However, you should be aware that the use of email/the internet is not entirely secure and for this reason the Company cannot guarantee the security or integrity of any personal information which is transferred from you or to you via email/the internet.
If you share a device with others we recommend that you do not select the ‘remember my details’ function when that option is offered.
The Company has certain legal and contractual requirements to collect personal data (e.g. to comply with the Conduct of Employment Agencies and Employment Businesses Regulations 2003, immigration and tax legislation, and in some circumstances safeguarding requirements.) Our clients may also require this personal data, and/or we may need your data to enter into a contract with you. If you do not give us personal data we would not be able to provide work finding services for you.
In some cases we may be required to use your data for the purpose of investigating, reporting and detecting crime and also to comply with laws that apply to us. We may also use your information during the course of internal audits to demonstrate our compliance with certain industry standards.
Please contact us if you have any questions about our data promise.
Telephone us on: 0191 251 5566
Email us at: email@example.com
If wish to be removed from data processing and communications from First Class Supply.
Inform us via your First Class Online Account from the “My Profile” page.
Email us at: firstname.lastname@example.org
Or write to us at:
First Class Supply
131-133 Whitley road
Tyne and Wear